Every action within a REDCap project is logged, including data changes, alerts and survey invites sent out, and even page views. If you plan to integrate your REDCap Registry and an EHR then its best to use the same coding and options as your EHR. You can use piping to allow subject-specific options in a multiple choice or dropdown field. You can use the same approach in longitudinal projects with defined events, where the syntax is [previous-event-name][x] and [event-name][x].NOTE: when piping, event names always go before the variable name. If you wish, you can rename the record_id variable name (to something such as study_id or participant_id) as soon as you create the project. Add the @HIDDEN-SURVEY action tag to this field so that it is not visible to participants taking the survey and only appears when checking the form itself in the Record Status Dashboard. If you want to know why the changes did not get automatically approved by REDCap, click on Why werent my changes made automatically?, Making changes to a project in production, How to make changes to a project in production without losing your data, Don't delete questions or answer choices, or change variable names, Avoid label mistmatch errors -- don't change the codes associated with answer labels, Don't drag and drop a new instrument into first position, Steps for Making Changes to a Project in Production. Please email [email protected] if your project needs to be moved back to development mode.) Without a subpoena, voluntary compliance on the part of your Internet Service Provider, or additional records from a third party, information stored or retrieved for this purpose alone cannot usually be used to identify you. Once you have completed the projects instruments, you can then move the project to Production status and have the option to delete all test data. This application may be used for storing and retrieving project files and documents, such as a blank copy of your consent forms or data entry guides. Covers how to create a new project, how to add or edit data fields, field types available and branching logic and piping. is an optional form element and is not required for data entry or collection. Field names may contain lowercase letters, numbers, and . It functions similarly to @CHARLIMIT but limits the number of words rather than characters. Users are allowed to edit the Record ID field to a limited extent, unlike other fields which are more customizable. We recommend you use a section header or a descriptive field for your progress bar. We recommend that you run all these rules - except A (which just finds missing values). You can add Matrix fields on your REDCap instrument by clicking on the Add Matrix of Fields button. Do you need participants to have the option to submit the same type of information multiple times as different instances under the same record (e.g. This guide describes how to set up and use the Randomization Module within REDCap. Just use [variable] as the label for an option and it will automatically be piped in. The record ID and the REDCap User fields do not need to be created. 6. It comes with preprogrammed different rules that you can use to check your data. Once this module is enabled for your project you can use this feature anywhere in your project! In the User Rights tabyou can create roles with custom permissions, including permissions that are form-specific. The post-production change control process provides an additional check to ensure that data that was alreadycollected is not deleted, re-coded or overwritten unintentionally. Advanced Labels and Secondary Unique ID in REDCap Oregon Clinical & Translational Research Institute 81 subscribers Subscribe 19 2.1K views 2 years ago In this video, The REDCap Team at. Using Send-It, you can upload and send files, including existing project documents, that are too large for email attachments or that contain sensitive data to multiple recipients. Demographics is normally the first form, but this is not required. It is best practice to utilize as it aides with reporting and record keeping. If you are the project owner, you can lock records of your data so no one else can edit them. The technical storage or access that is used exclusively for statistical purposes. Once you begin data collection, moving your project to Productionensures youre maintaining data accuracy and integrity. The "code" is the numeric value of the answer choice selected, whichthe database uses to store/interpret the answer choice. The Form Status Complete? field exists on every form. If it is a research study, make sure that the PIs name and email are listed, as well as the IRB number. Using this PDF guide (link to guide), you can set up an e-Consent for your REDCap project to remotely obtain a subjects consent. If a survey is set up as repeatable, the participant will see a link to make a new instance of it on their survey queue. By default, this cannot be duplicated. To assign a record, open the record from Add/Edit Records and click the Choose Action For Record button. The format for using this Action Tag is as follows: This action tag can be utilized with a Text Box field or a Notes Box Field. Specific applications include a body map (the over 70 body regions), a smile scale from 1-7 with facial expressions, and 3 representations of teeth and teeth surfaces. When building forms where you are using the same set of choices for different multiple choice fields, click on the copy existing choices link (above the Choice dialogue box in the Add New Field pop-up). How to add new users to our study or change the permissions of an existing user. The timestamp outputs reflect the survey's completion time (according to the time and timezone of the REDCap server.) To modify a project once youve started collecting data, follow these rules to protect your data: 1. This field will be the leftmost one on the spreadsheet. It acts as a status indicator for the form and has the following three options: Note: Form Status Complete? If you need further assistance, ask a colleague who is familiar with the stats . Each form has a Delete Data for THIS FORM only button, which does just that. Users can disable or enable the system automatically generating Record IDs in the Project Setup screen under 'Enable optional modules and customizations'. One of the most useful rules is H, which looks for incorrect values in calculated fields. Note: the record number will remain the same. If in this example the fictional Record #34 was part of the chemistry_dept DAG the [record-dag-name] smart variable would return chemistry_dept for the value! Often, when dealing with repeating instruments, key values will stay the same each time the form or survey is filled out. Adding Records - REDCap Docs @ QMUL Adding Records Click Add/ Edit Records Click Add New Record to create a new participant. An example of this is changing a true or false question to multiple choice. f) To disable the "Create New Record" button, disable the sponsoring REDCap user's Create Record rights in REDCap. FRSL hides unneeded forms for a specific record on the list of Data Collection Instruments due at each event, and grays out the colored buttons for the unneeded forms on the Record Status Dashboard and the Record Home Page. And some applications drain your computer's memory, bogging down the processing needed to open the file. Best Practice: Make sure to specify your projects type under Project Settings on the Project Setup page. In REDCap, fields are globally unique among all instruments, and so usually you need to simply indicate the field using the [var] syntax. You can now use the Auto-complete for Drop-down Fields feature which transforms a drop-down into a combo-box that functions as a normal drop-down list, but has the additional capability of employing a text search on the options in the drop-down. The first survey can be done anonymously while the second survey collects information. Note: Events and repeating instruments are NOT currently supported. This REDCap module replaces a text, radio, or checkbox field with an image that users can interact with to select one or more options. Please keep in mind: Wondering how to split up your project into instruments (i.e., forms or surveys)? This guide describes how to create a customized data report in REDCap. External Module Spotlight Date Validation Action Tags:Many projects have fields such as Date of Birth or Date of Previous Visit in which you may want to setup a strict minimum and or maximum value range to ensure users cannot input dates in the past or future. The content is solely the responsibility of the authors and does not necessarily represent the official views of the NIH. In this example, we want to ask about Diet, Exercise, and Medication methods only if they say they use those methods to manage their diabetes. The Auto Record Generation external module allows data from one REDCap project to be migrated over to another. [pet_1], [pet_2], etc.) A sample project, modified from the Shared REDCap instrument library, to help familiarize new users with the question types available in REDCap. You can build surveys that use repetitive choices faster by using the copy existing choices option. Reports may be generated to identify unauthorized modifications or deletions. External Module Spotlight Form Field Tooltip: Do you want to keep your survey clean and user friendly but want to include additional information or instructions for your participants without overwhelming them? You can change the variable name. [record-dag-label] Harvard Site . This guide describes how to create and distribute a single survey, methods for collecting anonymous and non-anonymous survey data, how to set up longitudinal survey collection and how to get notified when a participant submits a survey. (This feature gets locked down when moving to production. This REDCap external module functions as branching/skip logic for entire REDCap forms and surveys. When the project is in production mode and significant changes need to be made, it is wise to copy the project and make changes to the copy. If your instrument has a File Upload field or a Descriptive Field with an attachment, this action tag will automatically count the number of downloads from either of these two fields. When the Data Access Group tool is in use, groups of users (DAGs) are blinded to the entire set of records, but can see records created by users within their group. Therefore, our smart variable should appear as [survey-duration:demographics:s]. You can request to activate a Double Data Entry featurebefore you begin your data collection. Create a Descriptive Text field in your instrument and then create the variable name. External Module Spotlight Check for Duplicates Across Multiple Projects: Some teams may operate multiple REDCap projects for their research. This permits for easier participant tracking, workflow processes, and error identification. First, look on the Project Setup tab. This external module allows you to quickly and easily create QR codes to be displayed right in your survey! Tufts CTSI's network comprises nearly 40 medical, academic, industry, & community partners and collaborators. When you perform a data quality check, you can exclude discrepancies to prevent them from displaying again. Action Tag Spotlight @WORDLIMIT: This is the sister Action Tag to the @CHARLIMIT Action Tag. This is known as a label mismatch error. This feature must be enabled in order to use surveys. This does change a few things, formulas . The Field Note box is found on the bottom right-hand side of the popup editor. To have a variable appear as its previous value automatically, you can set the Field Annotation to @DEFAULT=[x][previous-instance] for the variable x. The Online Designer resembles the interface in Qualtrics or Survey Monkey: The Data Dictionary is a more advanced method which allows you to view/edit all of your project instruments in a single csv file. However, another type of entity exists called 'Smart Variables' that allow you to reference information other than data fields. If you drag and drop a new instrument into the first position in the list, it can move this all-important record_id field and delete all your data. You can hide a choice for which you've previously collected data (as opposed to deleting the choice, which deleted the data). Interested in modifying the appearance of surveys, or making them information-only? Ultimate liability for any changes made to the project after it has been moved to production rests with the researcher and their team. Then, create a calculated field to be used as the variable for analysis, which you can set to be hidden with the @HIDDEN action tag. REDCap supports of variety of data validation and quality assurance features (see Data Collection Tool Design for guidance on using such features). You can choose to add this field and click on how to use this for more information. It checks for duplicate records (as defined by a certain number of matching fields) across one or more projects. Let us review each item in figure 4, the Labs form: REDCap allows the user to define Field Notes for fields which is small reminder text displayed underneath the field. Instrument names -- don't change them via the Data Dictionary, or you'll lose all data on form completeness. REDCap Messenger is a chat-based tool integrated right into the project web interface that allows quick communication in a secure environment. This external module adds the following new action tags: Example: A REDCap project has a DAG of department names at Tufts University. If you want to view all of your changes before you submit them click on View detailed summary of all drafted changes. If you want to remove the changes you made, click on Remove all drafted changes. In this way, you could invite a participant to take a survey by sending them an SMS message instead of an email invitation. You may upload files here to save for retrieval later or download previously uploaded files. Set its branching logic to be [current-instance]=1! There are two ways of adding custom numbering to your REDCap surveys: via the online designer or the data dictionary. The format must follow the pattern @HIDECHOICE='?? There's no good alternative for changing a variable name once you've collected data -- you'll either need to you'll either need to stick with the old variable name or be willing to re-import data for that question. You can use these options to hide calculated fields in surveys while still using the value for piping or branching logic. one instrument, called "My First Instrument,"and, Create questions and make changes one at a time, Access survey settings to change instructions, design, & display, etc. You can choose to send an email to a participant thanking them for taking a survey. Click on the form(s) that need changes made and make the changes just as you would while in Development mode. Use thedata qualitytool to review and fix the incorrect values for calculated fields. This guide describes how to create and format calculated fields, such as BMI, using height and weight fields and a subjects age using two date fields. However, the Global Access User can add the. Labs commonly have multiple values, and using repeating forms is an easy, organized way to collect those values. How do you get all that data out? The record_idfield links together all the records in your study. This will have the field to never show up on the first event but will have it show up on the subsequent events for this instrument. But once you start entering data, changing the variable name of the record_id field will delete all of the data in your project, because youve essentially deleted the key that allows REDCap to understand where the data belongs. In other words, it is not a "Smart Variable", as defined by REDCap. This module allows users to create a custom record auto-numbering schema for their REDCap project, such as having the first record ID created start at 1000 or 001 instead of 1, append all record IDs with a prefix (ABC-1, ABC-2, ABC-3, etc. Once you have a REDCap project programmed, data can be imported using the Data Import Tool For additional details, contact your local REDCap Administrator. Here are instructions for enabling surveys in your development project: The Manage Survey Participants link will appear in the Data Collection section of the menu ONLY after at least one instrument is enabled as a survey. Complete Denotes that all data entry for this form is complete and verified. Enhanced radio and checkboxes is an option in REDCaps survey settings to make radio buttons and checkboxes more user friendly by adjusting the button sizes and layout. (A link to that page is on the Project Setup tab, in a lower step on the . The most commonly used tags are: Answer choices: don't change the associated numeric code! [record . This is useful when you are iteratively testing your project and want to practice your data entry several times, starting with an empty project each time. 6. For example: If you want to find out how many downloads the Descriptive Field with the variable name pdf_download has had, you would write the following: To create a standalone QR Code link, create a new field with the, Alternatively, you can copy the HTML template code below, paste it into your project and then modify the link: